OpenClaw for Tutors — Automate Scheduling, Progress Tracking,

Running a tutoring practice means you're a teacher, scheduler, billing department, and customer service team all at once. OpenClaw handles the administrative layer so you can spend your time actually teaching.

Session Scheduling

{
  "name": "booking-handler",
  "trigger": "message",
  "task": "When a student or parent asks to book a session: check Google Calendar availability for the next 2 weeks. Offer 3 time slots. When they confirm, create the calendar event, send confirmation with meeting link, and add a 1-hour reminder."
}

Session Reminders

{
  "name": "session-reminders",
  "schedule": "*/30 * * * *",
  "task": "Check for tutoring sessions starting in the next 2 hours. Send a reminder to the student (and parent if under 18) with the meeting link and any prep materials for today's session."
}

Session Notes and Progress Tracking

@agent Session notes for [Student Name], [Date]:
Topics covered: quadratic equations, factoring
Strengths: good at expanding brackets
Areas to work on: struggling with discriminant formula
Homework assigned: Chapter 5, problems 1-15
Next session focus: quadratic formula, simultaneous equations

Please save to student progress log and update curriculum tracker.

Monthly Progress Reports

{
  "name": "monthly-progress-report",
  "schedule": "0 9 1 * *",
  "task": "For each active student: compile all session notes from the past month. Generate a progress report: sessions completed, topics mastered, current challenges, next month's goals. Email to the parent on file."
}

Invoice Generation

{
  "name": "weekly-invoices",
  "schedule": "0 8 * * 1",
  "task": "For each client, count completed sessions from last week. Calculate amount due (sessions x hourly rate). Generate a PDF invoice with session dates, hours, and total. Email invoice to the billing contact."
}

Want the complete setup? The OpenClaw Playbook ($9.99) covers everything from first install to production deployment.