OpenClaw for HVAC Technicians — Automate Scheduling, Parts, and

HVAC is a feast-or-famine business — swamped in June and January, slow in shoulder seasons. The companies that thrive lock in maintenance contracts during slow periods and maximize dispatch efficiency during busy ones. OpenClaw handles both sides.

Service Call Dispatch

# In AGENTS.md
## HVAC Service Dispatch
When a service call comes in:
1. Collect: customer name, address, system type (AC/heat pump/furnace/boiler), issue
2. Triage urgency:
   - No heat in winter / No AC above 90F: emergency (same-day)
   - System not working: urgent (within 24 hours)
   - Maintenance/tune-up: schedule within 2 weeks
3. Check technician availability and skill match
4. Send ETA to customer
5. Brief technician with address, system type, issue, and customer history

Parts Inventory and Ordering

// /workspace/hvac/parts/common-parts.json
{
  "frequent_items": [
    { "name": "Capacitor 45/5 MFD", "qty_min": 5, "reorder_qty": 10 },
    { "name": "Contactor 40A", "qty_min": 3, "reorder_qty": 6 },
    { "name": "Thermostat Honeywell T6 Pro", "qty_min": 2, "reorder_qty": 5 }
  ]
}

openclaw cron add "0 7 * * 1" --name parts-reorder \
  --task "Monday: check inventory against minimums in common-parts.json. Generate reorder list for items below threshold. Group by supplier. Send me the list for approval."

Warranty Tracking

## Equipment Warranty Tracking
For each installed system in /workspace/hvac/equipment/installed.csv:
- Parts warranty: typically 5 years from install date
- Manufacturer registration: required within 30 days for full warranty

Monthly: flag unregistered equipment.
After install: send customer warranty documentation and registration reminder.

Maintenance Contract Renewals

openclaw cron add "0 9 1 * *" --name maintenance-renewals \
  --task "Monthly: check /workspace/hvac/contracts/maintenance.csv for contracts expiring in 60 days. Send renewal offers with: current rate, what's included (spring AC tune-up + fall furnace tune-up + priority service + 15% parts discount). Track renewal rates."

Seasonal Promotions

openclaw cron add "0 9 1 3 *" --name spring-promo \
  --task "March 1st: send spring AC tune-up promotion to all non-contract customers. Limited-time pricing with booking link."

For multi-tech dispatch routing, see the route optimization guide.

The OpenClaw Playbook ($9.99) includes a complete HVAC company automation setup — dispatch, parts management, warranty tracking, and maintenance contract workflows.