How to Use OpenClaw for Student Enrollment Automation — Guide

Student enrollment is a communication-heavy process that peaks at predictable times. OpenClaw handles the repetitive touchpoints — application acknowledgments, document reminders, waitlist management — so your admissions team can focus on conversations that actually move students.

Application Processing Workflow

# In AGENTS.md
## Application Intake
When a new application arrives:
1. Assign application ID (APP-YYYY-NNNN)
2. Log to /workspace/enrollment/applications/received.csv
3. Send immediate acknowledgment with application ID and timeline
4. Generate document checklist based on program type
5. Schedule follow-up for incomplete applications at +3 and +7 days

Document Tracking by Program

## Required Documents
# undergraduate:
- Official transcripts
- SAT/ACT scores or test-optional form
- Personal statement
- Two letters of recommendation

# professional_certification:
- Proof of prerequisite completion
- Current resume
- Statement of purpose

Review Queue Management

openclaw cron add "0 9 * * 1-5" --name enrollment-review \
  --task "Daily: move complete applications to ready-for-review/. Send admissions team the daily list. Count: pending, complete, under review, decided."

Waitlist Automation

## Waitlist Management
When an enrolled student withdraws:
1. Check /workspace/enrollment/waitlist.csv for the program
2. Send offer to next eligible applicant with 72-hour acceptance deadline
3. If no response in 72 hours: move to next applicant
4. Log all movements with timestamps

Enrollment Communication Cadence

// /workspace/enrollment/communication-schedule.json
{
  "accepted": [
    { "days_after_acceptance": 1, "template": "welcome-next-steps" },
    { "days_after_acceptance": 14, "template": "orientation-info" },
    { "days_before_start": 7, "template": "start-date-reminder" }
  ]
}

The OpenClaw Playbook ($9.99) includes complete enrollment workflow templates from application intake to orientation week communications.