How to Manage Your Calendar with OpenClaw — AI Scheduling Workflows

Calendar management is one of those things that takes 20 minutes a day but feels like 2 hours because of the back-and-forth. OpenClaw can handle the scheduling logistics so you just show up to the meetings.

Connect Google Calendar via API

Enable the Google Calendar API in your Google Cloud project and create OAuth credentials. Store them in ~/.openclaw/.env:

GOOGLE_CALENDAR_CLIENT_ID=xxx
GOOGLE_CALENDAR_CLIENT_SECRET=xxx
GOOGLE_CALENDAR_REFRESH_TOKEN=xxx
GOOGLE_CALENDAR_ID=primary

Document the connection in TOOLS.md:

### Google Calendar
- Calendar ID: primary (your main calendar)
- Token: stored in .env
- Working hours: Mon-Fri, 9am-6pm IST
- Meeting buffer: 15 min between calls

Daily Schedule Brief

openclaw cron add \
  --name "hex-morning-brief" \
  --schedule "0 8 * * 1-5" \
  --agent main \
  --task "Fetch today's calendar events via Google Calendar API. Summarize: meeting count, first meeting time, any back-to-back sessions, free blocks over 1 hour. Post the brief to Slack DM."

Meeting Reminders

openclaw cron add \
  --name "hex-meeting-reminders" \
  --schedule "*/15 * * * *" \
  --agent main \
  --task "Check Google Calendar for meetings starting in the next 15 minutes. If there's a meeting: send a Slack DM reminder with the meeting title, attendees, and video link (Zoom/Meet). Don't remind for the same meeting twice."

Scheduling Assistant via Slack

Once connected, you can message your agent naturally:

• "Block tomorrow 2-4pm for deep work"
• "What does my Thursday look like?"
• "Schedule a 30-min call with Alex next week when I'm free"
• "Cancel all meetings on Friday afternoon"

OpenClaw translates these into Google Calendar API calls and confirms back via Slack.

Weekly Planning Automation

openclaw cron add \
  --name "hex-weekly-planning" \
  --schedule "0 17 * * 5" \
  --agent main \
  --task "Fetch next week's calendar via Google Calendar API. Identify: total meeting hours, days with more than 4 hours of meetings (flag as overloaded), longest free block each day. Post a weekly schedule overview to Slack DM."

Calendly Integration

If you use Calendly for scheduling links, OpenClaw can monitor your Calendly webhook for new bookings and post notifications to Slack, add prep notes to your calendar events, or trigger follow-up actions when meetings are confirmed or cancelled.

Recurring Task Blocks

# Ask your agent to create recurring blocks:
"Create a recurring 'Deep Work' event every weekday 9-11am
starting Monday. Block as busy, no attendees."

Want the full OpenClaw setup guide? The OpenClaw Playbook covers everything — $9.99.